By-Laws

    By Laws of the
    CLEAR CREEK SWIMMING LEAGuE, INC.
    ARTICLE I - FOUNDERS ARTICLE VII - DUTIES OF OFFICERS AND DIRECTORS
    ARTICLE II - MEMBERSHIP ARTICLE VIII - STANDING COMMITTEES, SPECIAL COMMITTEES AND USA SWIMMING REP
    ARTICLE III - DUES ARTICLE IX - SPECIAL MEETINGS
    ARTICLE IV - SPONSOR ARTICLE X - LEAGUE COMPETITION
    ARTICLE V - RECEIPTS & DISBURSEMENTS ARTICLE XI - ORDER OF BUSINESS
    ARTICLE VI - ELECTIONS ARTICLE XII - AMENDMENTS

    ARTICLE I - FOuNDERS

    The following organizations shall be designated as the founders of the league and as such shall not be required to provide the information required for membership in Article II below.

    Clear Lake City Parents Association
    El Lago Keys Club
    Nassau Bay Swimming Club
    Timber Cove Recreation Association
    Webster Recreation Committee

    ARTICLE II - MEMBERSHIP

    Section 1 - Application. Application for membership in the league shall be submitted to the president, in writing, in the format prescribed by the league for this purpose. The applicant shall furnish all of the information called for and shall attach thereto a copy of the Constitution and/or by-laws containing the pool or uSA Swimming team organizational descriptions and pool or uSA Swimming team membership qualifications. Applicants shall agree to participate to the fullest extent practicable in league programs and activities. All member pools shall provide a pool capable of holding swimming meets, and shall agree to hold meets at their pool.

    Section 2 - Membership Status. Membership shall be subject to continuation or termination as provided in the league Constitution. In any case in which the Constitution and/or by-laws of a member are changed in a manner relating to community pool status or to eligibility for membership in the league. the president of the board of directors shall be promptly advised in writing as to the exact nature of the change. Any member desiring to voluntarily surrender membership, or to refrain from league participation for one year, shall notify the president of the board, in writing, as soon as such determination is made, and not later than April 1.. Members may refrain from league participation for one year only and shall show good cause to the board of directors. The board has the option to reject non-participation and terminate membership.
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    ARTICLE III - DuES

    Section 1 - Payment. Dues shall be assessed in the amount determined by the board of directors each year, payable not later than the 14th day preceding the commencement of the schedule of the competitive swimming season of each year.

    Section 2 - un-obligated Balance. The league will retain any un-obligated balance remaining after each year's operation.

    The league may have a sponsor who will act in the interest of the league. The sponsor must be approved by a two-thirds (2/3) vote of the voting members. The sponsor shall be allowed one representative on the board of directors.
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    ARTICLE V - RECEIPTS AND DISBuRSEMENTS

    Section 1 - Handling of Funds. The treasurer shall receive, disburse, and account for all funds of the league.

    Section 2 - Nominal use of Funds. The primary purposes of league funds are (a) defraying normal operating costs and (b) the procurement of medals, awards, prizes, etc., to be presented to individuals, teams and/or clubs in the course of the league's program. Disbursements under (a) will be coordinated by the president and treasurer, and require no other approval. Disbursements under (b) will be determined in regular meetings of the board of directors.

    Section 3 - Other use of Funds. No disbursements will be made for any other purpose than stated in Section 2 of this article unless the purpose and the amount have been approved by a two-thirds (2/3) vote of the board of directors.

    ARTICLE VI - ELECTIONS

    Section 1 - Election. Officers shall be elected at the July Board meeting held after the conclusion of the Final Meet Series. The election shall be by majority of those representatives or alternates voting. Absentee ballots shall be accepted and counted. Secret ballots, in writing, shall be cast.

    Section 2 - Nominations. The president may appoint a nominating committee to prepare a slate of officials; however, this shall not preclude nominations from the floor. If a committee is not appointed, all nominations shall be made from the floor.

    Section 3 - Assumption of Office. The elected officials of the board of directors shall assume the duties as of the close of business at the September meeting, or when appointed as provided for in Section 5 of this article.

    Section 4 - Replacement of President. upon resignation or vacation of the office of president, the vice-president, until the next regular election, shall assume such office.

    Section 5 - Replacement of Other Officers. upon resignation and/or vacation of any of the elective offices of the board other than the president, the board shall elect the replacements.

    ARTICLE VII - DuTIES OF OFFICERS AND DIRECTORS

    Section 1 - President. The President shall have, general management and control of the business of the board and shall perform such duties as ordinarily pertain to that office. He shall be an ex-officio member of all standing committees provided for in these by-laws. He shall preside at all meetings of the board.

    Section 2 - Vice President. The vice-president shall assist the president and, in absence of the president, shall assume all duties pertaining to that office.

    Section 3 - Secretary The Secretary shall prepare and sign the minutes of all meeting of the board, and shall record such other resolutions, rules, procedures, etc., adopted by the board. He shall incorporate the reports of the treasurer and all committee chairmen into the minutes of the meeting at which presented. He shall send to the members all correspondence or material as may be required by the business operation of the league.

    Section 4 - Treasurer. The treasurer shall be responsible for all funds of the league and shall deposit said funds in a bank or trust company of his choosing. He shall keep full and accurate accounts and shall at each meeting report the status of the league's account. He shall pay all bills as provided under Article V of these by-laws. If sponsored, the sponsor may perform the duties of the treasurer and the treasurer shall assist.

    ARTICLE VIII - STANDING COMMITTEES, SPECIAL COMMITTEES AND uSA SWIMMING REPRESENTATIVE

    Section 1 - Standing Committees. The following committees listed below shall be called standing committees and the chairman of the following standing committees shall be a board member:

    a. Awards - This committee shall arrange for procurement of appropriate awards as authorized by the board.

    b. Schedules, Forms and Summaries - This committee shall prepare score sheets and entry forms for the use of the league members and shall prepare, print and arrange for distribution of the competition schedules and meet results.

    c. Rules - This committee shall prepare any and all rules, procedures and laws, which pertain to the league's operations and programs. It shall review and make recommendations to the board concerning amendments to the constitution and/or by-laws of the league.

    d. Ways and Means - This committee shall investigate and develop information as required on costs and sources of award materials and other items as assigned by the president. It shall maintain historical records on these and other costs involved in league operations and shall by March 15 annually furnish the board a budget estimate for the year's operations.

    The following committees listed below will also be called standing committees, except the chairman of these standing committees need not be members of the board:

    e. Insurance - This committee shall be responsible to the board for the procurement of insurance.

    f. Officials - This committee shall be responsible to the board for the operation of an officials' training and certification program.

    g. Publicity - This committee shall arrange for publication of all meet results and of such other items as are considered newsworthy and contributing to the good of the league or to the furtherance of its aim.

    h. Records - This committee shall maintain a compilation of the best performances recorded for each distance swum in competition by age groups in all closed summer or intra-league swimming meets. This committee shall maintain entry cards or meet results as verification of all present best times.

    All of the above standing committees shall consist of a chairman, appointed by the president, and such other persons as are selected by the standing committee's chairman. The president shall be an ex-officio member of all the standing committees as provided in these by-laws.

    Section 2 - Special Committees. All other committees shall be appointed by the president as required.

    Section 3 - USA Swimming Representative. The USA Swimming representative shall be appointed by the president and shall attend the meetings of the uSA Swimming Board of Managers, function on such committees as designated by the board, and serve at all times as liaison between the league and uSA Swimming.

    ARTICLE IX - SPECIAL MEETINGS

    From time to time additional meetings are necessary. These meetings will be called special meetings. Any special meetings of the league shall be called by the president as needed, or may be called at the request of three (3) directors. Notification may be made by mail, e-mail and/or by telephone and/or by facsimile.
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    ARTICLE X - LEAGuE COMPETITION

    Section I - Intra-League Competition. The league will sponsor a program of dual (and/or tri) swimming meets between organizations of the league in accordance with uSA Swimming regulations governing closed competition. This program will include an end of season swimming meet in which all members may participate.

    a. Eligibility - All children belonging to member organizations of the league as determined by the individual organization's regulations and who are listed on the league's latest roster may participate in intra-league competition.

    b. Rules - The rules committee will prepare a set of meet rules to govern intra-league swimming competition, which should conform with uSA Swimming rules insofar as practicable. These rules will be submitted to the board for approval prior to the beginning of the swimming season.

    c. Schedule - The schedules committee will prepare a season schedule of Intra-league swimming meet dates, host and visiting teams, which will be submitted to the board for approval prior to March 1 of the current swimming season.

    Section 2 - Extra-League Competition. The uSA Swimming team members of the league shall conduct uSA Swimming-oriented training and competitive programs. They shall maintain uSA Swimming membership separate from that of the league. They shall provide uSA Swimming meet entry services to eligible CCSL swimmers not registered with or a member of a different uSA Swimming team program. They shall accept all CCSL member applicants to their competitive and training programs subject only to membership requirements and facility limitations. Community pool members of the league will cooperate with uSA Swimming team programs and activities within their local member organizations.

    ARTICLE XI - ORDER OF BuSINESS

    Section 1 - Order. At regular meetings of the board, the order of business shall be as follows:

    Meeting called to order; reading and approval of minutes of last meeting; report of the treasurer; reports of the standing committees; unfinished business; new business; announcements and then adjournment.

    The foregoing order may be suspended only by majority vote of those present and voting.

    Section 2- Rules. unless otherwise provided for in these by-laws, Robert's Rules of Order (Revised) shall be used for the transaction of business.

    ARTICLE XII - AMENDMENTS

    These by-laws may be amended at any regular meeting of the board by a two-thirds (2/3) vote of the voting members, provided such amendment is presented to the board in writing and has been read to the board at a previous meeting. Amendments may be proposed at any regular meeting of the board, in which case they will be referred to the rules committee for recommendations and will be voted upon at the next regular meeting. All proposed amendments, with the recommendations of the rules committee, shall be mailed to the board of directors not less than seven (7) days prior to the meeting at which the proposed amendments are to be considered.
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