Constitution
Constitution of |
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This organization shall be known as the Clear Creek Swimming League, Inc. and shall hereinafter be referred to as "the league." The purpose of the league will be to sponsor competition and developmental swimming events and activities in and between the community swimming pools in the Clear Creek and surrounding areas of Texas; also to develop a love for the sport and advance aquatic skills, teamwork and the principles of good sportsmanship. The league may sponsor League activities involving such pools, provided such activities are not inconsistent with the purpose of the league as set forth above. The league is a nonprofit organization Section 1 - Eligibility: Bona fide community pools and USA Swimming teams in the Clear Creek and surrounding areas of Texas shall be eligible for a membership in the league. Community pools are defined as those belonging to nonprofit organizations, cities, or real estate developers, operated for the sole benefit of the community. USA Swimming teams are defined as USA Swimming aquatic sports teams operated on a nonprofit basis. Section 2 - Election: Community pools or USA Swimming teams desiring to join the league shall make an application to the president of the league. Such pools shall be accepted to the membership subject to the recommendation and approved by a majority vote of the board of directors. Section 3 - Continuation: Member community pools who participated in the scheduled activities of the league during the preceding summer swimming season shall continue as members through the next succeeding summer swimming season unless their membership is revoked, automatically terminated or voluntarily surrendered. Section 4 - Termination: Membership in the league may be voluntarily surrendered by giving a written notification, of a member pool, to the president of the board of directors. Membership in the league shall automatically terminate upon any of the following (i) the failure of the member to pay the annual dues to the treasurer by the 14th day preceding the commencement of the schedule of the competitive summer swimming season of any year, or (ii) to pay any assessment voted by the board of directors within ninety (90) days of the date set for payment, or (iii) if the member no longer meets the conditions of eligibility as set forth in Section 1 of this Article. In the case of automatic termination of membership, the termination shall be effective on the date of receipt of the notice of termination of membership by the member pool, and/or when the board of directors votes the member ineligible. Membership in the league shall be revoked by a two-third (2/3) vote of the board of directors if the member fails to meet requirements for eligibility and/or the member’s conduct and practices are found to be prejudicial to the best interest of the league and/or contrary to the purpose as set forth in Article II above. In any case of contemplated revocation of membership, the president of the board of directors shall issue to the member a notice in writing to show cause why the membership should not be revoked, therefore setting forth the specific grounds on which the contemplated revocation is based. An opportunity for a member to have a hearing before the board of directors with respect to such notice of revocation shall be granted, and such hearing to be on a date and at a place as set forth by the president of the board of directors and to be held not less than ten (10) working days nor more than thirty (30) days from the date of receipt. Such recommendation shall be mailed to the board of directors not less than seven (7) days before the scheduled meeting of the board of directors. At such hearing, any member of the board of directors may present evidence either on behalf or against the continued membership of the member with respect to which the hearing is being held. The president and/or his designated representative shall preside at such hearing and the board of directors shall, within thirty (30) days of the conclusion of the hearing, make its recommendation as to the action(s), if any, to be taken. Section 1 – Designation: Each member pool and USA Swimming team shall designate in writing, two (2) representative and at least one (1) alternate representative to the league to represent the organization. Swimming coaches shall not be representatives. Such representatives and alternates shall continue to act until a successor has been designated. Each member shall keep the secretary currently advised as the name, address and telephone number of the league representatives and alternate(s) and shall advise the secretary no later than September 1 of each year for the identity of the persons who will serve on the board of directors during the ensuing summer season. When the league has a sponsor, the sponsor may appoint one (1) representative to represent his organization. Section 2 – Voting: Each member pool shall be entitles to cast two (2) votes in league matters. Such vote shall be cast by the designated league representative and/or their atlernate(s), or by a written proxy. The sponsor shall cast (1) vote; USA Swimming team representatives will not cast a vote. Section 3 – Functions: The league representative shall become the board of directors of the league and shall constitute the supreme governing body, and shall be subject to the provisions of the constitution and by-laws, have full authority to act for and on behalf of the league in conduct of its activities. Alternate representatives shall be authorized to act for his board member, when such board members is absent. Section 4 – Meetings: Regular meetings of the board of directors shall be held once a month on such dates and at such places as may be determined by the board of directors. Additional meetings of the board of directors shall be held as provided for in Article IX of the by-laws. For the purpose of conducting any meeting, a majority (more than half) of the member teams must be present (in a 14- member league, at least one (1) representative form eight (8) different teams) to constitute a quorum. A regular meeting may be canceled by a two-thirds (2/3) vote of the board of directors. The league shall be grouped as determined by the board of directors. The officers of the board of directors shall be a president, vice-president, secretary and treasurer. Such officers shall perform the functions as provided for in the by-laws of the Clear Creek Swimming League, Inc. Officers shall be elected by the board of directors from its own membership. Dues are prescribed in Article III of the by-laws of the Clear Creek Swimming League, Inc. and shall be paid annually by the member pools. Amendments to this constitution may be made at any regular meeting of the board of directors by a two-thirds (2/3) vote of the voting members, provided such amendment is presented d to the board of directors in writing and has been read to the board at a previous meeting. Proposed amendments to this constitution shall also be submitted to the chairman of the rules committee, who will present the recommendations of the rules committee to the board of directors. |
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